Board view

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Boards are helpful for showing items in a database as they move through stages of a process, or grouped by property 📋
Jump to FAQsBoard view groups your database pages by a specific property. Whereas kanban boards typically group to-do items by their status, board views in Notion can be grouped by status, assignee, priority, and more depending on what you need. They can also show you exactly what you want to see via filters, sorts, and custom database properties.
To add a board to your workspace:
Create a new page in your workspace.
Under
Get started with
, click the•••
and thenBoard
.
If you want to create an inline board view, type /Board view
on any page and press enter
.
You can add a board to an existing database to view its data in that format. To do this:
Click
+
at the top left of your database.Select
Board
from the dropdown menu.
By default, your board will be grouped by a status property if your database has one. Otherwise, your database items will be grouped by a select, person, multi-select, or relation property that’s in your database. If none of these properties exist, a new status property will be created in your database for you.
Group by a different property
If you want to group your board by assignee, for example, instead of status, you can change the property that your board is grouping by. To do this:
Click the
•••
in the top right of your database →Group
.Open the
Group by
menu.Find and select the property you’d like to group by.
Let’s say you want to group by a property that doesn’t already exist in your database. For example, maybe you want to start assigning a priority to your tasks and organizing them by priority. You’ll need to add a new priority property. To do this:
Click the
•••
in the top right of your database →Properties
.Select
New property
.Find the type of property you want, like
Select
, and set your property up with a name and, if needed, options (likeP0
,P1
, andP2
).
Add a new group
You might want to change the labels for each of the groups in your board view. For example, maybe you want to turn In progress
into Ongoing
, or you need a new In review
status. You’ll need to edit the property itself to accomplish this. To edit a property:
Click the
•••
in the top right of your database →Properties
.Select the property you’re currently grouping by. Let’s say you're grouping by
Status
and want to add a new status option.Under
Options
, click into each status option that your database currently has and give your options a new name or color. You can also select+
next toOptions
to create a new one, orDelete
an option entirely.
Add or change sub-groups
In board view, you can add a second layer of groups, called sub-groups. This lets you further organize your database items within a group.
Click the
•••
in the top right of your database and clickSub-group
. Select a property to group.Each sub-group includes a toggle to the left, so you can quickly hide and show sub-groups to focus on what you need.
Switch up how your board is ordered with drag-and-drop.
To rearrange columns, click and hold on a heading, then drag left or right.
To move cards up and down or between columns, click, hold, and drag.

Tip: Board view columns are colored by default, but you can turn this off by clicking Group at the top right, and then toggling "Color columns".
Depending on how you want your board to look, you can choose large, medium, or small card sizes. Your choice is applied to all cards.
Click
•••
at the top left of your board.Click
Layout
and theCard size
dropdown.
Dress up your board by adding an image or preview of your card's content.
Click
•••
at the top left of your board.Click
Layout
and theCard preview
dropdown.Page cover
: Will show the image you chose as your page's cover on your card.Page content
: Will show a preview of the page's content. If you have images on your page, the card will display whichever image comes first.Files
: If you have aFiles & media
property in your database, you'll have the option to display whatever image files you've added to this property on your cards.
Once you have images on your board, you can choose to crop them one of two ways.
Click the
•••
at the top, then selectLayout
and switch onFit image
so the entirety of the image fits within the frame of the card.Switch off
Fit image
and the image will be cropped to fill the entire card frame.Reposition an image inside a card frame by hovering over it, clicking
Reposition
and dragging it into the position you want.
You can choose which properties you want displayed on the front of your cards in your board.
Click
Properties
and click the switches next to the properties listed to hide or show them.Rearrange their order on your cards by using the
⋮⋮
icon to drag them up or down in this list.
For the column you want to hide, click
•••
to the right of the heading.Click
Hide group
.Reveal hidden columns by clicking the slider icon →
Group
. You'll see a list ofvisible and hidden columns
.Click on any hidden column, then on
•••
to chooseShow group
.
To the immediate right of each column heading, you'll see a gray number. The default is for this to show the number of cards in each column, but you can change it to give you other information.
Depending on the type of properties you have in your database, you’ll see some or all of the following calculation options:
Count all
: Gives you the total number of rows in the column.Count values
: Counts the number of property values contained in the column.Count unique values
: Counts the number of unique property values contained in the column, omitting duplicates.Count empty
: Counts the number of rows that do not have a value in the column.Count not empty
: Counts the number of rows where the column is filled.Percent empty
: Gives you the percentage of rows that do not have the chosen property filled in.Percent not empty
: Gives you the percentage of cards that do have the property filled in.Earliest date
: If you have time-related properties in your table likeLast edited
orCreated time
, you can choose to show when the oldest row was edited or created.Latest date
: Shows when the newest row was last edited or created.Date range
: Shows you the time gap between the oldest and newest edit or creation time.If you have a
Number
property in your table, you unlock several other calculation options:Sum
: Shows the sum of the numbers in the column.Average
: Shows the average of the numbers in the column.Median
: Shows the median of the numbers in the column.Min
: Shows the lowest number in the column.Max
: Shows the highest number in the column.Range
: Subtracts the lowest number from the highest.

Templates: Here are some use cases for boards from our team and the Notion community:
FAQs
How can I turn a full page database into an inline database?
How can I turn a full page database into an inline database?
If it's not already, drag the database from your sidebar into another page. It will become sub-page
Go to that page, click the
⋮⋮
button next to the database sub-page and selectTurn into inline
.Click the
⋮⋮
button and selectTurn into page
to change it back.
Is there a way to skip the modal view, and always Open as Page by default?
Is there a way to skip the modal view, and always Open as Page by default?
Yes!
Click the
•••
at the top right of your database.Under
Layout
, clickOpen pages in
and selectFull page
.
Is there a way to add background colors to board cards?
Is there a way to add background colors to board cards?
Not at the moment, unfortunately. It's a popular feature request though, so definitely on our radar! For the time being, you can use Select and Multi-select properties to add a pop of color to your cards 🎨
Any way to group by a relation or formula property?
Any way to group by a relation or formula property?
Not currently 😓 It’s a legit use case though, and definitely something we want to support in the future.
I have a "Done" column in my board that's getting a bit crowded. Can I archive these automatically?
I have a "Done" column in my board that's getting a bit crowded. Can I archive these automatically?
We'd recommend hiding this column. You can do this by clicking the •••
icon next to the column heading and selecting Hide
. You can drag any completed tasks into this hidden archive by clicking and dragging your cards into that tag under Hidden Columns
.