Billing

You always pay for Notion at the start of your billing interval. If you make changes in the middle of a billing interval, we'll prorate how much you're charged, so that you only pay for what you actually used. These prorations will be applied at the start of the next billing interval.

Notion uses a billing model that charges you based on the number of seats, or licenses, you are using in a workspace. One seat is assigned to each member in a workspace. This billing model gives you the flexibility to change which specific people join your Notion workspace as a member, without accruing new charges every time you add a new user.

If you have multiple paid Notion workspaces, you’ll be billed for them separately based on how many members you have in each. This applies even if you’re using the same Notion account for those workspaces, and even if the same people are in multiple workspaces. You can also have different billing intervals per workspace.

Go to Settings in your sidebar → People to view how many paid seats a workspace has, how many members are currently in your workspace, and when you'll be billed next. You can easily manage workspace members here.

Before you add someone to your workspace as a member, remember that adding members to a paid Notion workspace is a billable action and will incur additional charges on your invoice.

If you don’t want to add a new member to your workspace but would like to collaborate with people via Notion, you can invite guests to specific Notion pages instead, provided you haven’t met your plan’s guest limit. Guests get access at the page level and are more limited in what they can do in a Notion workspace. Learn more about members and guests here →

To avoid accidentally adding members to your workspace, go to the Notion page you want to invite a guest to, select Share at the top of that page, and after you enter their email address, hover over their email address to confirm that they’re being added as a guest before you select Invite.

You’ll be asked if you’d like to upgrade the guest to a member — select Skip for now to ensure that they’ll be added to that page at no cost.

Here’s what happens when you add or remove members.

Let’s look at a quick example of what happens when you remove members from your workspace.

• Say your team is working with three contractors who have been added as members to your Notion workspace.

• When their contracts are finished, you remove them from your Notion workspace.

• Until the end of your current billing period (monthly or annual), you can fill these three paid seats in Notion with new contractors, new hires, interns, or anyone else who you might want to add to your workspace as a member — at no additional cost.

• Once your current billing period is over, we’ll review how many paid seats are actually being used in your workspace and adjust your following invoice accordingly.

For more examples and information regarding member addition and removal, see this article →

You can choose to pay for Notion on a yearly or monthly basis. This impacts both how much you pay and when you pay.

• Yearly billing costs less.

• Your plan renews automatically either once a year or once a month.

  • If you pay yearly, your plan will renew on the same calendar day you first purchased it for all following years.

  • If you pay monthly, the same is true of each following month.

  • For example, a yearly plan bought on May 3 will renew May 3 the next year, and a monthly plan renews June 3.

• Your bill adjusts for your paid seat count either once a year or once a month.

  • If you pay yearly, the number of licenses you are paying for will be recalculated and reflected in your billing once a year, on the same calendar date as when you first purchased Notion.

  • This is the only time during the year when your billing will change to reflect any paid seats that have been removed from your workspace.

  • If you pay monthly, this recalculation will occur once a month on the same calendar date. Your billing will reflect any paid seats that have been removed from your workspace.

  • When your plan renews, you will only be billed for the number of members currently in the workspace. This means your bill will go down if you have removed members since your last bill, and it will go up if you have added members since your last bill.

To change your billing interval:

1. Go to Settings in your sidebar.

2. Click Billing in the sidebar of the window that pops up.

3. Next to your current billing interval, select Edit period.

4. You’ll see your new billing details and an estimate for your next bill. Click Confirm changes if everything looks good.

When you change from monthly to yearly, you'll establish a new billing cycle, with your plan automatically renewing on the calendar day you made this change the next year.

Whatever amount of time is left on your already paid monthly cycle will be subtracted from your annual payment.

For example:

• Let's say you’re on the Plus Plan, billed monthly.

• By April 15, you love Notion so much that you switch to a yearly billing interval.

• You already paid for part of the month, so we prorate the price of your yearly plan.

• Since half the month went by, we remove the unused time (the latter half of the month) from your yearly price.

When you change from yearly to monthly, the new monthly billing cycle will take effect the day your annual cycle ends. Your plan will automatically renew each month on the same calendar day going forward.

To view the details of your plan and your billing information:

1. Go to Settings in your sidebar.

2. Click Billing in the sidebar of the pop-up window.

3. At the top, you'll see which plan you're on, how much you're paying for it either yearly or monthly, and the date it will renew.