How to delete an email account on iPhone: The complete guide

Apple Mail can be useful if you have multiple private and work email accounts because it lets you manage all of them in one place. Once you stop using some of those profiles, you can declutter your inbox by removing the email accounts from your iPhone. Otherwise, your Mail app can become difficult to manage. 

As you consider decluttering your inbox, you may also want to explore options that enhance your productivity beyond basic email management. This detailed tutorial will teach you how to delete an email account on an iPhone easily from:

1. The iPhone Settings

2. The email service app

3. The Safari browser

We’ll also explore a feasible alternative for productivity-focused users who want to enhance their email experience after decluttering their accounts. 

You can use multiple email accounts from different providers on Apple Mail, including Gmail, Outlook, or less mainstream alternatives. Once you log into one of your email profiles, the app will automatically import the following data from that account:

• Emails

• Calendar

• Contacts

To remove an email account from your iPhone, follow these easy steps:

1. Go to Settings

2. Scroll to find Mail or look for it via the search bar

3. Select Accounts 

4. Choose the account you want to delete

5. Go to Delete Account

6. Confirm your decision

The Account menu allows you to manage the individual functions of each account. For example, you could delete your Outlook or Gmail account but keep all the contacts and notes intact. You can also delete all emails on Yahoo without losing calendar appointments from that account.

Keep reading: Find out how to delete a Yahoo account from your phone and explore some popular alternatives to Yahoo.

If you don’t use Apple Mail, you can manage and delete your accounts directly from the app of the email provider you’re using, like Gmail or Outlook. 

Here’s a quick way to remove your account from the Gmail app: 

1. Open Gmail

2. Visit the Profile page

3. Tap Manage Accounts to see a list of Gmail accounts you’re using

4. Select Remove from this device

Bear in mind that this isn’t only a Gmail account. It’s a Google account that’s used with other apps like:

• YouTube

• Google Docs

• Google Maps

• Google Drive

Removing a Google account will also log you out of those apps. The same goes for a Yahoo Mail account and Yahoo Finance, for instance. 

If you’re using the Outlook app, you can remove your account by following these steps: 

1. Open the Outlook app

2. Tap your profile picture in the top-right corner 

3. Go to Settings

4. Choose the account you want to delete

5. Swipe left 

6. Choose Delete

Keep reading: Explore the best options for a Gmail app for Mac in our in-depth comparison guide.

If you’ve accessed any email account through Safari and stayed logged in, you’ll have to manually sign out from the browser because it won’t happen automatically. Staying logged in not only leaves your account vulnerable to bad actors but also creates distractions that can affect your workflow.

Follow these steps to remove your email account:

1. Open the Safari app

2. Visit the website of the email provider

3. Look for Account settings

4. Sign out of the desired account

The methods outlined above will only sign you out of accounts on your phone. The profiles continue to exist, and you might be logged into them on other devices. This distinction is especially important if you aim to delete the email account to maintain an efficient workflow and achieve inbox zero—a state of complete email organization.

Removing the accounts from your phone won’t eliminate the potential for clutter or distractions. The only real solution to achieving a simplified, less cumbersome email experience is to permanently delete your account and switch to a better email provider. 

Choose one that offers better integrations, organization, and workflow tools that significantly boost your efficiency.

Mainstream email providers like Google and Microsoft often excel at providing a user-friendly interface and convenient features. However, this hyperfocus can sometimes mean that advanced productivity and workflow tools aren’t as robust as they need to be for power users. 

For example, while Gmail offers helpful filtering features and automated response suggestions, some users find these features are not powerful enough to automate complex workflows. Managing a high volume of email and large projects may still require a significant amount of manual input. 

That’s not all—many mainstream providers lack seamless integration with other productivity tools outside their core ecosystem, forcing their users to switch between multiple apps. These limitations can push many people to look for email alternatives, prioritizing what they need: a productivity-focused, personalized email experience.

Basic email management features don't give you complete control over how your email and productivity align. What usually happens is that your information is scattered across different apps, and you still have to tackle most inbox management processes manually. 

If you want to truly take charge of your workflow and avoid these snags, look out for these key productivity-focused features when choosing your next email client:

While many email clients come with some productivity features, they can feel limited and fragmented. Notion Mail is your go-to for true productivity, bringing everything together in one place and offering a streamlined experience designed to help you work smarter. 

Notion Mail streamlines your email workflow with AI-powered automation and customizable inbox layouts, designed to help you quickly manage your email and focus on more important work. Its intelligent sorting and filtering capabilities, combined with a flexible interface, help smooth out workflow kinks so you can get work done more efficiently. 

Beyond its user-friendly interface, Notion Mail offers advanced productivity features, including:

• AI-powered summaries and email composition: Notion Mail uses AI to quickly present the key takeaways from long email threads. It helps you draft emails by generating suggestions or providing contextual quick replies, saving you time.

• AI autopilot: This intelligent feature automates the sorting and prioritizing of your emails, categorizing them into specific labels and sections based on your priorities and workflow.

• Customizable views: You can create personalized inbox views and layouts tailored to specific projects, clients, or tasks, which allows you to focus on the most relevant information at all times.

• Convenient /schedule command: This quick slash command streamlines meeting scheduling directly in your emails, eliminating endless back-and-forth and frustrating calendar clashes.

Notion Mail’s clean and friendly design minimizes your mental load, allowing you to process information rapidly and avoid clutter that hinders productivity. Its commitment to providing free productivity tools makes it an excellent choice if you’re looking to enhance your email experience. 

It’s important to note that Notion Mail is a standalone Gmail client, designed to help you improve your inbox management experience. To use the tool and its innovative features, you’ll need to sign up with a Gmail or Google account.

One of the major selling points of industry giants is their ability to integrate email services with cloud-based productivity tools. Many productivity-focused email platforms fail to reach a wide audience because they can’t compete with the numerous features of Google Workspace or Office 365. 

Notion Mail rises to the challenge by providing a comparable level of integrated productivity tools within its robust ecosystem, including Notion Calendar. This gives you a unified workspace for managing your tasks and information.

The entire Notion ecosystem is available on web browsers, iOS, and Android devices. To get started with Notion Mail, sign up with your Gmail or Google account, and you’re in! You can use your free account forever or get the Notion AI add-on for further AI-powered enhancements. 

Bonus read: Need more help with managing your email account? These comprehensive tutorials can help:

• Gmail account not receiving emails

• How to delete all promotions in Gmail

• How to delete an iCloud email account

• Gmail not syncing with the iPhone Mail app